Lets face it. No one actually loves filing. But most people who really hate filing are actually doing things that make filing much more painful than it needs to be. Here are 5 of the most common filing mistakes along with ways to make filing much easier!

1. Overstuffing your files. If your file drawers are overstuffed, of course you hate to file! You should always have at least 6-10 inches of space available. That way you can easily spread open a file with one hand and drop your paper in with the other hand. If your drawers are overstuffed, I guarantee you are keeping too much paper! Start cleaning out 3 files a day and before you know it, you will have an easy-to-use file drawer again.
2. Using hanging folders and then putting a regular folder inside the hanging folder. There really is no need for folders inside hanging folders for the average filing system. Some professional organizer will disagree, but I stopped doing this many years ago and am so glad I did. Its so much simpler and easier! I spend a lot less time filing and it takes less than 20 seconds to add a new file. Plus I save money on folders!
3. Keeping mail in envelopes. This makes your files extremely bulky, and makes it very difficult to find what you need. It also creates extra steps when paying bills. When you open your mail, toss everything but the bill itself and the envelope you need to mail the bill. Lay it out flat, note the date you paid the bill on the bill itself and then immediately file it.
4. Putting company names on labels instead of generic names like Mortgage. If you use the company name, you have to create a new folder every time the company changes name or you refinance, etc. Need I say more?
5. Hand writing labels using a regular pen. This makes it nearly impossible for anyone to help you file. If you dont want to use your computer to print out filing labels, invest in a label maker such as a P-touch system. If you prefer to hand write your labels, write neatly, and use a thick black Sharpie. I recommend getting 3.5 inch plastic tabs so you can write long titles easily and plain white self-stick filing labels. You can also stick the labels directly on the plastic tabs.

Ariane Benefit

Ariane Benefit is a professional organizer, speaker, and author of the popular Neat Living Blog which provides free organizing tips, home makeover photos and much more.

Her mission is to inspire people to simplify, clear clutter, and get organizes so they can get things done easily, and have more time to enjoy the things they really love!!

Contact me at 973-429-2100 or abenefit@neatliving.org. Article or book writing requests are welcome! I am also available to provide content expertise to other writers.

Background: Having grown up in an extremely cluttered home and having moved frequently, I learned first hand how to overcome the need to keep everything. Being the first and only person in my family to go to college, I also learned early on how important it is to organize yourself to achieve your dreams and goals.

I am especially empathetic to creative people, people in crisis, people with ADD/ADHD, young people, students, packrats, sentimental collectors, people moving, merging households, and anyone who needs to downsize.

I have a Master's Degree in Education with a minor in Business and a Bachelor's Degree in Spanish from the University of Miami in Florida. With over 20 years experience in corporate performance consulting, I am also certified in Process Facilitation, Management Development Training, and Accelerated Learning Methods.

My personal and professional qualifications uniquely enable me to help people not only get organized, but acquire new skills and habits so they can STAY organized.

I am an active member of the National Association of Professional Organizers, the National Study Group on Chronic Disorganization (where I am currently pursing the newly established Certified Professional Organizer designation), the American Holistic Health Association, and the International Society for Performance Improvement.